International Expo and Conference
2027 | Vancouver
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1. Scope
The following terms of contract govern your participation in an event (hereinafter also referred to as “conference”, “exhibition” or “accompanying events”) organized by Messe Stuttgart Inc. (hereinafter referred to as “organizer”, “we” or “us”).
2. Contents of Contract
The contents of the contractual services to be provided by the organizer (“contractual contents”) include the entire organization of the event by the organizer before and during the conference, exhibition and accompanying events. These contractual services include, in particular, services involving continuous market observation, addressing and inviting key players, and the contents of the conference program organized in plenary and parallel sessions. Furthermore, the services to be provided by the organizer may include a broad communication spectrum (including advertisements, press relations, etc.) in digital and printed form, as well as the provision of a networking platform. These services to be provided by the organizer before and during the event, which are not exhaustively listed here, will be included in the price of select tickets.
3. Conclusion of Contract
By registering and ordering one or more tickets or passes, you accept our terms and conditions. With our acceptance of your order, a contract between you and us as the organizer including our terms of contract as an integral part is concluded.
4. Event Fees for Attendees
Information about available tickets and passes is available on the event website: www.hy-fcell.ca/tickets
* Prices do not include taxes. GST (currently 5%) will be additional.
Where stated as being included, ticket prices may include a combination of the following for the days for which tickets are purchased: sessions at the conference, access to the exhibition, documentation (accessed via an online platform), non-alcoholic drinks, lunch, and access to the hy-fcell Evening Event.
5. Event Venue
The event will be held from June 3-5, 2025 at:
Vancouver Convention Centre
999 Canada Place
Vancouver, British Columbia V6C 3C1
Canada
We reserve the right to hold the event at another suitable location. The organizer will inform about a change of the venue in time. Accommodations are not provided.
6. Registration, Payment, and Check-In
By submitting your order for tickets (or passes) and payment through the event website www.hy-fcell.ca or the website of our ticketing partner (together, the “Website”) or in-person at the event venue, you agree to purchase the tickets you have chosen, and agree to these terms and conditions. After submitting your order and successful payment on the Website, or via bank transfer with prior approval, we will email you a digital confirmation of your booking with your e-ticket and digital invoice. If you have purchased tickets in-person, you will receive your name badge upon clearance of your payment. If you elect to pay by bank transfer after issuance of an invoice: (a) your tickets are reserved only and will become available to you after making payment; and (b) you agree to make that payment within 14 days of your agreement to purchase the tickets. It is at the organizer’s discretion to refuse entry to the event if the invoice payment has not been received by the organizer. If the organizer decides to refuse the entry to the event, you are obliged to pay for the purchased tickets anyway.
You must present your e-ticket at the check-in desk at the event, where you will receive your personal and non-transferrable name badge.
By providing a credit card or other payment method that we accept, you state to us that you are authorized to use the designated payment method and that you permit us (or our third-party payment processor) to charge your payment method for the total amount of your order (including any applicable taxes and other charges). If the payment method cannot be verified, is invalid, or is otherwise not acceptable, your order may be suspended or cancelled. You must resolve any problem we encounter in relation to the payment method you select in order to proceed with your order.
Our presentation of products or services will not be considered a binding offer, but rather an invitation to place an order. Once you conclude the online purchase process, we will have a binding contract of sale.
7. Cancellation – IMPORTANT TERMS
If you cancel up to six (6) weeks before the event (on or before April 22, 2025), we will charge a processing fee of 25% of the price of the ticket. In case the ticket has been paid already, we will refund the difference. If you cancel with less than six (6) weeks remaining before the event start date (on or after April 23, 2025), we will charge a fee equal to 100% of the ticket price. Any request to cancel your order must be made in writing. You are not permitted to cancel your order on the basis that the program, presenters, location or dates have changed. The latest program can be found on the Website.
Please note: Tickets are transferrable up to 3 business days before the start of the first day of the event (on or before May 31, 2025). This means that you may give your ticket to another person if you cannot attend. For a transfer, we require notification from you in writing or by email to events@messe-stuttgart.com. The new attendee is responsible for following these terms and conditions.
8. Unforeseeable Events and Refunds
We may cancel or postpone the event if we determine there will be insufficient attendees on the scheduled dates.
If an event outside of our reasonable control occurs (such as natural disasters, strikes, epidemics, pandemics, energy supply or operational disruptions, energy shortages, official orders, legal prohibitions, industrial action or other cases of force majeure, which make it impossible to carry out the event) which renders the event impracticable to hold on the scheduled dates, we may do one of the following:
a) postpone the event or part thereof to any date, in which case your ticket price will not be refunded to you except where you provide satisfactory evidence that the new dates conflict with another event or other of your obligations that would prevent you from attending;
b) shorten the event or part thereof, in which case your ticket price will not be refunded to you;
c) cancel the event or part thereof after it has started, in which case your ticket price will not be refunded to you;
d) cancel the event or part thereof: up to two (2) months before the scheduled start date (on or before April 3, 2025), in which case a fee of 10% of your ticket price will be charged; or within two (2) months of the scheduled start date (on or after April 4, 2025), in which case a fee of 25% of your ticket price will be charged. In case the ticket has been paid already, we will refund the difference.
9. Personal Data
Your submission of personal information through the store is governed by our privacy policy, available at https://hy-fcell.ca/privacy-policy. The booking and registration process is handled by an external service provider of the organizer, which is contractually obliged according to Article 28 of the European General Data Protection Regulation (GDPR). You consent to the organizer recording, storing, changing, and transmitting the personal data you provide, solely for the purpose of fulfilling these terms and the intended use of the tickets (especially for processing, invoicing, and issuing receipts in respect of your order and payment for tickets to the event), and the organizer shall do so according to the latest data protection regulations in GDPR (Art. 6 (1) lit. c). You consent to your personal data being transferred to an external service provider and other third parties if this is necessary to fulfil the purpose of these terms and the intended use of your tickets or passes. Revocation of use of the data for these purposes (postal address) may be sent at any time by post to the organizer’s address below or by e-mail to events@messe-stuttgart.com without cost to you, except the cost to send it by post.
Recordings, Appearance Release, and Copies of Event Materials: You acknowledge and agree that we and third parties might make photographic, video, sound, or other recordings or artistic depictions of you at the conference, exhibition or accompanying events, which might be reproduced and published. You hereby authorize us and our successors and assigns to record your likeness, image, voice, sounds by photography, video recording, or any other medium whatsoever (the “Recordings”), edit those Recordings as we may desire, and incorporate those Recordings in marketing materials for the event, any similar event, or our services in organizing similar events. We and our successors and assigns will own all interest whatsoever, including copyright, in the Recordings and any related materials. You hereby fully and forever RELEASE AND DISCHARGE us from all manner of actions—whether actual or threatened—suits, accounts, bonds, claims, and demands whatsoever arising at any time in relation to the Recordings. You may not make any audio or video recordings at the event without our written permission. You may not make or distribute copies of materials provided to you at the conference without our, or the relevant owner’s prior written consent.
10. Conduct at the Event
You agree to comply with all applicable local laws at the event, as well as any requirements imposed by the venue(s) at which the conference, exhibition and accompanying events are held. You agree to comply with all regulations we may post on one or more occasions at the event, such as food and drink policies, dress code, and hours of attendance. If you do not comply with these laws or regulations, or if you exhibit disruptive, dangerous, abusive, or impolite behavior we may, in our complete discretion, eject you from the conference and revoke your license to attend the conference, as well as any future conferences. Under this clause, refunds will not be made.
11. Place of Performance/Jurisdiction/Applicable Law
The place of performance is the place where the Organizer has its registered office or where the event takes place.
If the participant is a merchant, a legal entity under public law or a special fund under public law or if the participant has no general place of jurisdiction in United States of America or, after the conclusion of the contract, has relocated its registered office abroad, the sole place of jurisdiction for disputes before ordinary courts is the registered office of the Organizer. The Organizer is also entitled to assert his own claims at the court of jurisdiction responsible for the participants’ headquarters.
These General Terms and Conditions and contracts concluded on the basis thereof shall be governed by the law of the United States of America, excluding the UN Convention on Contracts for the International Sale of Goods.
12. Text Form/Supplements/Other Provisions
The house rules of the event location and all other provisions which the participant receives (or can access on the Organizer’s website) before the start of the event are an integral part of this contract. The implementation regulations of the venue are also binding for attendees. All agreements, individual approvals and special regulations require the written approval of the Organizer. Reprinting, even in part, is not permitted.
No supplements have been agreed orally. Amendments or supplements to the General Terms and Conditions (GTC) and the contracts concluded between the Organizer and the attendee must at least be in text form in order to be effective. This also applies to this text form clause. Changes that do not at least maintain the text form are invalid. The validity of individual agreements, in whatever form, remains unaffected by this text form clause.
Should individual provisions of these GTC be or become invalid in whole or in part, or should there be a gap in these GTC, the validity of the remaining provisions shall not be affected.
13. Notices
Any notices you wish to send to us must be sent to:
Messe Stuttgart Inc.
Post: 254 Commercial Street, Suite 245, Portland, ME 04101, USA
Tel.: +1 207 773 8890
Email: events@messe-stuttgart.com
Special agreements on COVID 19 pandemic
Event cancellation due to coronavirus SARS-CoV-2
The Contracting Parties assume that an official event ban may occur and will largely depend on how the COVID 19 pandemic returns and/or develops. With this premise the Contracting Parties shall agree to the following:
If the event takes place, the Contracting Parties shall ensure that the safety and hygiene measures required to carry out the event are fully implemented.
If the threat of the Coronavirus SARS-CoV-2 persists and the event cannot be held due to a general ruling, a prohibition ordinance or an official order, which include the period of the planned event date, the organizer is entitled to conduct the event virtually. In this case, the participant will receive a price reduction (cost of virtual congress participation CA$ 500 net). Upon notification by the organizer, the participant may object to the possibility of his virtual participation in the event at least in text form within a period of 14 days – at the latest two (2) days before the event – and thus withdraw from the concluded contract. The objection shall be deemed to have been made in good time if it is received by the organizer within this period. In case of a timely objection, the participant will receive a refund of 100% of the ticket price paid. Asserting claims for damages is excluded for both Contracting Parties.
The regulation “8. Unforeseeable Events and Refunds” shall not apply by way of exception, if the event is cancelled due to the coronavirus SARS-CoV-2.
Our data protection information can be found at https://hy-fcell.ca/privacy-policy.
1. Contract Scope
This contract properly executed by Applicant (the “Exhibitor” and/or “Sponsor”) is subject to formal notice of acceptance by Messe Stuttgart Inc. (the “Organizer”) and is subject to all conditions, terms and regulations set forth herein and in the complete Terms and Conditions for Attendees of hy-fcell Canada 2025 (available above or at www.hy-fcell.ca/terms-conditions). Messe Stuttgart Inc. reserves the right to reject any application or relocate exhibit space or sponsor promotion without assigning any cause therefore. The Exhibitor will assume the cost of any additional services/equipment required for their respective exhibit booth or space.
The Exhibitor or Sponsor shall not assign, sublet, share or apportion the whole or any part of the booth or space allotted (whether physical or virtual), or have representatives, products, equipment, signs or printed materials from other than its own firm contracted in the assigned exhibit space or sponsor area without the prior written consent of Organizer.
Co-Exhibitors/Co-Sponsors: Additional fees may apply. Contact the Organizer for complete details
2. Payments
a) Exhibit booths and space must be reserved with full payment or a 25% nonrefundable deposit in Canadian dollars (CAD). Exhibitors must pay remaining 75% balance by January 1, 2025. After January 1, 2025, full payment is required to reserve exhibit space and sponsorships.
b) Appropriate taxes at place-of-supply will be added to all prices: Currently 5% GST
c) Payments made by wire transfer must include an additional CA$25 for domestic or CA$45 for international per transfer.
d) A late fee of CA$100.00 may be applied to any balance not paid by March 1, 2025. All past due monies owed Messe Stuttgart Inc. for any previous business transaction must be paid in full prior to being allowed in the exhibition. In the event that Messe Stuttgart Inc. cancels a booth or space due to outstanding balances, Messe Stuttgart Inc. may apply funds received to those outstanding invoices.
3. Cancellation and Reduction Charges
In the event of a cancellation or reduction of booth size or space by an Exhibitor, or sponsorship by a Sponsor, an assessment to cover service performed and other damages relating to the action shall be as follows:
• Before January 1, 2025: 25% of the price (or price difference in case of a reduction)
• January 1–February 28, 2025: 50% of the price (or price difference in case of a reduction)
• After February 28, 2025: 100% of the price (or price difference in case of a reduction)
It is understood that Messe Stuttgart Inc. reserves the right, at their option, to reassign cancelled booths or sponsorships regardless of the cancellation rate assessed. Subsequent reassignment of space or sponsorships does not relieve the cancelling Exhibitor or Sponsor of obligation to pay the above charge.
4. Liability
The Exhibitor or Sponsor agrees that Messe Stuttgart Inc. shall not be liable for any damage to exhibit or material during shipping or delivery to booth or damage or liability of any kind, including content of display or literature, or for any damage or injury to person or property during the term of this agreement, from any cause whatsoever by reason of use, occupation and enjoyment of exhibit space or sponsorship by the Exhibitor or Sponsor or any person thereon with the consent of the Exhibitor or Sponsor, and that the Exhibitor or Sponsor will indemnify and hold harmless Messe Stuttgart Inc. from all liability whatsoever, including all litigation expenses, court costs and attorney fees, on account of any such damage, or injury, whether or not caused by negligence or of breach an obligation by the Exhibitor or Sponsor or its employees or representatives.
5. Insurance
The Exhibitor or Sponsor is responsible for providing sufficient insurance protection. The primary contact for the exhibiting or sponsoring organization’s information (name, title, email address, mailing address, country, and phone number) will be shared with Messe Stuttgart’s insurance provider for the sole purpose of collecting insurance certification, verifying adequate coverage, and providing an opportunity to purchase coverage for this event only.
6. Compliance
The Exhibitor or Sponsor assumes all responsibility for any compliance with all pertinent ordinances, regulations and codes of duly authorized local, provincial and federal governing bodies concerning fire, safety and health, together with the rules and regulations of the operators and/or owners of the venue(s) or property(s) wherein the event is held.
7. Penalties
Messe Stuttgart Inc. may impose penalties for noncompliance of the rules and regulations set forth herein and in the Exhibitor Information and Service Manual. Penalties imposed will be at the discretion of Messe Stuttgart Inc. and based on the severity of the infraction, including but not limited to recuperation of monetary penalties imposed on Messe Stuttgart Inc. for the exhibitor’s or sponsor’s noncompliance, immediate expulsion from the exposition, or exclusion from future Messe Stuttgart Inc. events.
8. Force Majeure
Messe Stuttgart Inc. reserves the right to change the location, change the dates or cancel in the event a strike, fire, war, government regulation, disaster, civil disorder, curtailment of transportation facilities, pandemic, or Act of God should render the venue(s) in which the event has been scheduled unusable. No refunds of exhibition or sponsor payments will be distributed until Messe Stuttgart Inc. has officially declared in writing that hy-fcell Canada 2025 has been canceled.
9. Booth Regulations
Exhibitors are responsible for ensuring their booth display complies with all exhibit dimension regulations.
Details can be found here: https://hy-fcell.ca/exhibitor-services.